Is there a way that I can run a macro so that it will change the data source for the pivot table in Sheet2 to run off of the data in Sheet2. I have no idea how/why this works, but I am not able to do this again for any other spreadsheet. This code will run whenever you will switch from the data sheet to any other sheet. Below are some examples of changing the data source. When you create a pivot table in your workbook, the source data records are saved in a special memory area – a pivot cache. Does MS have Any tips or suggestion? To continue this discussion, please Dynamic Source — Excel Table. Also, you can try to use another computer test this issue. The data source is a table if that helps with anything. each time i change the Master Table, I need to manually right click and refresh the Pivot table so that the corresponding tables have accurate data This person is a verified professional. Otherwise try from a different file share just for grins as well. HOW TO: If using a different data source in Tableau Desktop, you can use custom SQL to pivot. Any idea how to do this? If you want to change the data source for a single Excel Pivot Table, you can use a command on the Ribbon. If using this option, skip to step 7. But maybe the really smart people on this site can help. Excel would crash when assigning the new source. eNMok I'm just adding two more columns to the pivot table data source, but excel crashes when I do this. data, changes may have been made to the data available in the cube on the server. After that, we will assign Date and Products to the Rows label as well as the Sales to the Values section; Figure 3 – Pivot Table Fields. Here is the code to prevent that. This topic has been locked by an administrator and is no longer open for commenting. The above workaround did not work for me. Is this happening straight away? LinkBack. The solution for me was to create a new file, copy the raw data without format, just the values and start from scratch. The data source is on a separate spreadsheet. The reason I don't want to manually adjust the source data is that I will have many tabs and hoping there was a macro that I could run on each tab to change the data source. You can use either the desktop icon, the Programs listed in the Start menu or the Quick Launch taskbar, depending on your desktop arrangement. the external database and view data. The data range will look like "Table_Query_from_dbname[#All]". Hi, I had a similar problem when trying to add a few more columns to my pivot table data source. Click Yes to the Excel prompt message shown below: But now I am trying the same thing and when I change data source and hit OK excel crashes completely. I have the same issue. I can do for you, please feel free to let me know. Can we simply create a pivot table from multiple sheets (data sources)? You can create a pivot table with multiple data sources in excel with 3 options: Pivot Table Wizard. The dynamic range will change size automatically, if data is added or removed. I have two workbooks that work together - Charts.xlsm and Data.xlsm. 1. if copied to a local drive and the same steps are performed, it saves fine. However, if the source data has been changed substantially—such as having more or fewer columns, consider creating a new PivotTable. Please remember to mark the replies as answers if they help and unmark them if they provide no help. Change Pivot Table Data Source Worksheet. Microsoft Office for IT Professionals Forums. For reports based on external by Thank you for using When you can update a Pivot Tables with Excel VBA, you can be sure your data is up to date. But data changes often, which means you also need to be able to update your pivot tables to reflect the new or changed data. Check the availability of the source database Make sure you can still connect to - in the file with the pivot table(s), add a new tab and insert a brand new pivot table with the now bigger data source. You should definitively try that. Instead of using a static range as the pivot table’s data source, a better solution is to create a dynamic range, based on a named Excel table. Follow these steps, to change the data source for a single pivot table. We have even tried re-installing Excel. Hi, I have some pivots set up in a worksheet that are pulling data from a sheet in the same workbook. Make sure it is "#All" and not a range of cells. group a Date field in a pivot table using the Group feature, the number formatting for the Day field is fixed. Click on the left drop down menu and select the worksheet. Thank you very much for posting this! Sometimes the files got corrupted and they tend to create weird data, I remember having a file that was a Users database with several Pivot tables and once it got corrupted it just start crashing (We used everything on a shared drive we were are not allowed to have local files). #1 – Change Data Source of Pivot Table. (Not an external source). Do one of the following: Tableau Prep Builder Version 2019.4.2 and later and on the web: In the Profile pane, select the fields that you want to pivot, then right-click or Ctrl-click (MacOS) and select Pivot Columns to Rows from the menu. Thank you for the suggestions. I noticed that it did not crash when extending the data source to include the 1st new column (but omitting the 2nd column). It is definitely possible. 2. Excel would crash when assigning the new source. If the report is based on OLAP source Refresh PivotTable data you can refer to this link. The answer is “Yes”. The problem with this fix is that ALL calculated fields in the pivot then disappear. 1. It worked for me since I've been experiencing this problem consistently for last year on some very big spreadsheets. - in the file with the pivot table(s), add a new tab and insert a brand new pivot table with the now bigger data source. I've had issues with Excel spreadsheets with data refreshes on a network share because of it losing control of the spreadsheet/data link. I found this method works: - In the data source, add your columns. we have a user here that's having issues with a pretty small Excel file when adding something as simple as two new columns and hitting the refresh button. Create a PivotTable (pivot table) by connecting to an external data source like an Access or SQL Server data base or an Online Analytical Processing (OLAP) cube file. It is a HUGE spreadsheet, but on hig-spec 2. Using this Master table, have created a Pivot tables where i create new views about the data like Cost per Category . may not be fixed and will vary depending on the number of rows returned by the query. In the Data group, click the top section of the Change Data Source command. Current Rating Excellent Good Average Bad Terrible 08-26-2014, 09:21 AM #1. subrahmanyam85. Sometimes the files got corrupted and they tend to create weird data, I remember having a file that was a Users database with several Pivot tables and once it got corrupted it just start crashing (We used everything on a shared drive we were are not allowed to have local files). Figure 4 – Setting up the Pivot table. Click any value in the pivot table, then click Change Data Source under the Options tab. Refresh PivotTable data you can refer to this link, http://office.microsoft.com/en-us/excel-help/refresh-pivottable-data-HA101906071.aspx. The key here is that your pivot table only refers to the table name without the file name. Ask Question Asked 7 years, 7 months ago. the external database and view data. Launch Microsoft Excel. I found this method works: - In the data source, add your columns. Literally all my user is doing is selecting a few extra rows to be added to the Pivot, and it crashes Excel. No pivot option: Pivot appears when you select two or more columns in a single Microsoft Excel, text file, Google Sheets, and .pdf data source. Connect to your data source. The refresh puts the event in a recursive loop, and can end up crashing Excel. If your pivot table and source data are on the same sheet then you will need to add code to disable events. Viewed 7k times 1. OLAP Cube Wizard, open the .oqy file in Microsoft Query and check the contents of the cube to make sure it contains the data you want. LinkBack URL; About LinkBacks; Thread Tools. If data inside the pivot table is outdated, then the pivot table can be false and misleading. Not sure why the error shows up but this strange method worked many times. Excel tutorial on how to update pivot table when source data changes in Excel. Changing the source of a pivot table can be confusing, because the source material is typically on a separate sheet, but it is possible to change the source data without losing the formatting of your table. When you create a new Pivot Table, Excel either uses the source data you selected or automatically selects the data for you. We can group our pivot table date … I found this method works: Drag the table that you want to pivot to the Flow pane. - then go back to one of the older pivot tables and change the data source again - voila, this time it will not crash on you. Click on any Cell in the Pivot Table and this will … Then, when you close the file, Excel can save the source data in this pivot cache, or clear that memory. I was going to recommend copying the data to a new file as well. Problem Statement. 64bit is better with Excel. You can change the data source of a PivotTable to a different Excel table or a cell range, or change to a different external data source. How to Change Data Source in Excel Pivot table? Hi William. experiencing the same thing here.... unfortunately no... the only way was to re-create the document. It has the following format “Day-Month” or “d-mmm”.If we try to change the number format of the Day/Date field it does not work Updating the Excel Pivot Table from the source data is an important task. data, changes may have been made to the data available in the cube on the server. anyone have an explanation? On the Ribbon, under the PivotTable Tools tab, click the Analyze tab (in Excel 2010, click the Options tab). N. NARAYANK991 Excel Ninja. I have researched like mad about this, and I'm worried there isn't an answer. I've done some searching and haven't been able to find out why this could be happening other than avoid network drives in general. Source data for the pivot table is on another worksheet within the same workbook. Show Printable Version; Subscribe to this Thread… Rate This Thread. This is easiest along the three. Figure 7. Check that the query is selecting the right data For reports based on external You can read about all worksheet … From the left drop down menu, select deactivate. Find the Source Data. Click on OK to save the changes. However, this is not truly a solution to the problem. Any rows and columns outside of the data should be deleted... Then save then refresh and see how that goes... Hi @op did you resolve this issue? Lastly, we will create our pivot table by selecting Insert, then Pivot Table. this also looks to be happening to only this file, as others also located on the network drive work normally. If the report is based on a cube created by the Which of the following retains the information it's storing when the system power is turned off? Excel Report as Excel Pivot Table as data source; Results 1 to 2 of 2 Excel Report as Excel Pivot Table as data source. Keep reading, to see how you can change this setting, and learn the advantages and disadvantages of either choice. For example, you can expand the source data to include more rows of data. --------------------------------------------------------------------------------. Nov 4, 2013 #2 Hi Dave , Is the new column being added in between or at the end of the source data … In Sheet2 of the same excel file, insert a pivot table with the table data in Sheet1 as the source. Any help would be appreciated. 2. a fix yet? data, review the query in Microsoft Query to make sure it is retrieving the data you want. Active 7 years, 7 months ago. Check the cube or cube file If the report is based on a cube created by the "data". However, if the source data has been changed substantially—such as having more or fewer columns, consider creating a new PivotTable. Hi, I had a similar problem when trying to add a few more columns to my pivot table data source. Verify your account Click the button beside the Table/Range bar and select cells B2:D14 to expand the data selection. Any Cell in the pivot, all the Office updates and possibly windows updates expand the data source and the... Rate this Thread as well the update of the source data to an Excel. 2010: how to change data source Cell in the pivot table, have created a pivot table the. You close the file, as others also located on a networked drive the! Table will go away and not a range of cells are some examples of changing the data source hit... A recursive loop, and add new data to include both of the source data has been substantially—such!, and now Excel crashes every time I refresh one or more pivot tables by! 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